PRIVACY NOTICE

At Dinit d.o.o. (“Dinit”), we take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with legal data protection regulations, as well as this privacy notice.

When you use our website, dinitcs.com (“Website”), or engage with Dinit in other ways mentioned in this notice, various personal data may be collected. This privacy notice explains the data we collect and the purposes for which we use it.

1. GENERAL REMARKS

This notice provides an overview of what happens to your personal data when you visit our website or interact with us in other ways mentioned herein. Personal data refers to any information relating to you as an identified or identifiable natural person.

2. DATA COLLECTION ON OUR WEBSITE, DURING HIRING PROCESSES, AND OTHER CIRCUMSTANCES

2.1 Who is Responsible for Data Collection?

The data controller is Dinit d.o.o., located at Industrijska cesta 23, 6310 Izola, Slovenia. For questions related to personal data protection, please contact our data protection office at:

Email: dataprotection@dinitcs.com

Address: Dinit d.o.o., Industrijska cesta 23, 6310 Izola, Slovenia

2.2 How Do We Collect Your Data?

Your data is collected in two main ways:

  • Direct Communication: Data you provide directly, such as through emails to our employees or by entering information in contact and hiring forms.
  • Automatic Collection: Data automatically collected by our IT systems when you visit the Website, including technical data (e.g., Internet browser, operating system, public IP address, viewed page, or time of the page view).

2.3 What Do We Use Your Data For?

  • Website Functionality: Some data is collected to ensure the Website runs error-free.
  • Inquiries and Services: We process personal data to respond to inquiries about our products, services, and events.
  • Job Applications: We process personal data related to job applications at Dinit. You may object to such processing at any time.
  • Consent-Based Processing: Data collected with your consent is processed for the purposes specified in the consent.

2.4 Which Information are We Collecting and Why?

Personal Information You Provide to Dinit

The data you provide when contacting Dinit may include:

  • Name and surname
  • Email address
  • Telephone number
  • Workplace
  • Content of your inquiry

We store this data solely for processing your request and will not share it with third parties without your consent.

You can withdraw your consent at any time by contacting us as listed in clause 2.1. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

The withdrawal of consent will be considered immediately or at the latest within 15 days of its submission.

Recruitment

During recruitment process, we collect only the data you provide or that we obtain with your consent. Your personal data may be processed in various ways, for example:

  • When you contact us by phone, email, or through our website
  • When you apply for a job using the application form on Dinit’s website
  • When we receive your personal data from third parties, such as employment agencies, with your consent.

During recruitment, we may process the following types of personal data:

  • Contact information (name, email, phone number)
  • Job application content, recommendations, proof of qualifications, and CV
  • Education, work experience, and personal characteristics
  • Test results from the selection process (e.g., psychometric assessments)
  • Data collected during job interview

Data is stored:

  • In accordance with applicable laws,
  • until the selection process is complete, or for up to one year if you consent to future job postings.
  • until you withdraw your consent: you can revoke consent by contacting us as listed in clause 2.1. The withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. Your withdrawal of consent will be processed immediately or within 15 days of submission.

Data will be processed by Dinit and processors with whom we have agreements and will not be shared with third-party controllers without your consent.

Website Visit Statistics

We use Plausible Analytics (https://plausible.io/), a privacy-friendly tool, to review website visit statistics. All measurements are anonymous, with no cookies or personal data collection. Data is processed exclusively on servers owned and operated by European companies, and it never leaves the EU. You can find detailed information about privacy policy on the following website https://plausible.io/data-policy

Browser Cookies

Our website does not use first-party cookies. However, you may encounter links to external service providers (third-party solutions) on our site. These services may use their own cookies to collect user data.

Specifically, when viewing Open positions, you might interact with a third-party solution. Their service has its own privacy and cookie policy that outlines how they handle your data. We recommend reviewing their policy to understand how they collect and use your information. For more details about the cookies they use, please contact them directly or visit their website.

3. WHO PROCESSES MY DATA?

Within Dinit, only those functions and employees who need your data to fulfill your request will have access to it. Where necessary, your personal data will be processed by processors with whom Dinit has agreements. Dinit may also forward your personal data to third parties if there is a proven legal basis (e.g., state authorities).

4. HOW LONG DO WE STORE YOUR DATA?

We retain your personal data only as long as necessary for the specific purpose for which it was provided or collected. If you have consented, your personal data used for job applications will be kept for a maximum of one year. Otherwise, personal data will be retained until the end of the selection process. Upon withdrawal of consent, we will immediately and permanently destroy your personal data. The storage duration for browser cookies is defined in our cookie policy, accessible at https://www.dinitcs.com/cookie-policy-eu/. Data from the Plausible Analytics tool is stored for 24 hours, after which it is anonymized so that personal data can no longer be retrieved. Details are available on website https://plausible.io/data-policy.

5. WHAT RIGHTS DO YOU HAVE IN CONNECTION WITH PERSONAL DATA PROCESSING?

You have the right to receive confirmation as to whether personal data relating to you is being processed and, if so, also information about such processing. Additionally, upon meeting the relevant conditions, you have the right to request the addition, correction, limitation of processing, transfer, or deletion of personal data or to file an objection against the processing of personal data concerning you.

To exercise these rights, an individual must complete an application obtained from the controller. The completed and signed application should be forwarded to the manager at the contacts listed in section 2.1. An individual can also write down an application at the controller’s headquarters.

Based on the received application, the controller will work towards resolving your request. As part of this process, the controller will need to verify the identity of the applicant.

The controller is obliged to decide on the request without undue delay and in any case within one month after receiving the request. If necessary, this deadline can be extended by a maximum of two additional months, considering the complexity and number of requests. The controller shall inform the data subject of any such extension within one month of receiving the request, together with the reasons for the delay.

An individual can complain to the Information Commissioner in case of non-respect of rights regarding the processing of personal data. Forms for complaints to the Information Commissioner are available on the website https://www.ip-rs.si/obrazci/varstvo-osebnih-podatkov/. Contact details of the Information Commissioner and other information regarding the protection of personal data are available on the following website https://www.ip-rs.si/.

6. DATA SECURITY

Dinit has implemented appropriate technical measures (e.g., logging, access restrictions, data security) and organizational measures (e.g., employee instructions, confidentiality agreements, checks) to ensure the security of collected and processed data, protecting it from unauthorized access, misuse, loss, falsification, or destruction. Personal data processing is restricted to employees and contractual processors who require it for their work.

Our website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us. You can recognize an encrypted connection by the browser’s address bar changing from “http://” to “https://” and by the lock symbol in the browser bar. When SSL or TLS encryption is activated, the data you provide cannot be read by third parties.